GA Invoice Automation Nov 2023
Identity & commercials
source facts| Jurisdiction | Georgia |
| Jurisdiction type | state |
| Agency | DFCS (Division of Family and Children Services) |
| System | Invoice Automation Solution (tied to Georgia SHINES) |
| Domain | Child Welfare / CCWIS |
| Bid date | Nov 2023 |
| Basis | bid |
| Total contract value | $365,260 |
| DDI value | $122,060 |
| M&O value | $243,200 |
| DDI duration (months) | 4 |
| Total term (months) | Not available in source data |
| Total person-months | Not available in source data |
| Effort basis | bid |
| Users | Not available in source data |
| Counties | Not available in source data |
| Prime | Cardinality |
| Subcontractors | Not available in source data |
| Hosting | Not available in source data |
Documents in the Drive folder
3 files · snapshot| File | Type | Modified |
|---|---|---|
| GA DFCS - Invoice Automation Solution - Carahsoft quote - July 2026 | other | 2026-06-02 |
| GA DFCS - Invoice Automation Solution - Carahsoft quote - July 2025 | other | 2025-07-25 |
| GA Invoice Automation Pricing Nov 2023 V01 extractor source | pricing workbook | 2024-01-05 |
Staffing by role
9 roles| Role | Location | Person-months | Bill rate |
|---|---|---|---|
| Project Manager | US | Not available in source data | $140 |
| Development/Data Lead/Tester | US | Not available in source data | $110 |
| Project Manager | India | Not available in source data | $40 |
| Business Analyst | India | Not available in source data | $30 |
| Technical Architect/Dev Lead | India | Not available in source data | $40 |
| Developers | India | Not available in source data | $28 |
| Designers | India | Not available in source data | $28 |
| Testers | India | Not available in source data | $25 |
| Support Engineer (M&O) | US | 1.2 | $100 |
Scope
modules, phases, deliverablesEvidence
where each figure came from| Source file | GA Invoice Automation Pricing Nov 2023 V01 |
| Tab used | Summary |
| Tabs in workbook | WBS-Level1, Ground Rules_RFP, DDI_Onshore1, Pricing Template, Summary, Scope & Assumptions, Software Pricing, Revised - Software Pricing 1215, Implementation Plan, SaaS Template, Preproposal Information, Scoring |
| File modified | 2024-01-05T11:48:28.340Z |
| Documents snapshot | propshop-archive/drive snapshot 2026-09-03 |
| Field | Confidence |
|---|---|
| 0 | m |
| 1 | e |
| 2 | d |
| 3 | i |
| 4 | u |
| 5 | m |
counties_or_officeshours_basis_per_monthlicense_valuenon_opportunity_reasonthird_party_valuetotal_person_monthsuser_countwarranty_value
DDI staffing rows in the Implementation Plan tab (row 67) are on a WEEKLY basis (Week 1..Week 16, 'Total'=person-weeks e.g. 65.75), not monthly, so fte_months was left null for those roles to avoid unit confusion (their 'price' is still their actual $ price). Only the single M&O role (Support Engineer, Month 1..12) is genuinely monthly, so fte_months=1.2 is reported for it. hours_basis_per_month could not be recovered because the weekly grid has no explicit hours column. Scope & Assumptions tab references Georgia SHINES ('Get PreBill Information from Shines') confirming this invoice-automation module rides on the SHINES CCWIS platform. Chose 'Summary' tab as the pricing-summary-equivalent (workbook has no tab literally named 'Pricing Summary'); only one non-deprecated pricing workbook existed in the folder (a 'Deprecated' subfolder was excluded per rule).
RFP summary & assumptions
verbatim from the source- The Cardinality SaaS license is provided for up to 5000 named users (Agency workers/ Provider staffs)
- The solution will be hosted on AWS
- AWS Hosting includes one production, three non-production, and one disaster recovery instance
- The Cardinality SaaS license does not include Boomi Software License
- The Cardinality SaaS license includes Level 3 support only. The maintenance and operation cost for Level 2 technical support is optional and will be provided at additional cost
- As part of the annual SaaS license, two yearly upgrades and hot fixes will be provided
- Yearly upgrades include new features, security, and improved use of AWS cloud capabilities. Hot fixes include security patches, API, and documentation updates. The fixes will be tested and applied in production based on agency review and approval.
- The agency ticket system will be used to track tickets.
- Data Migration is not in scope
- Changes to interfacing system will be handled by Agency