{"Purpose":"Kansas currently lacks a unified statewide case management system for DCF and PPS vendors to share family and relative information. A new Comprehensive Child Welfare Information System (CCWIS) is under bid review, with awards expected in 2025. This system will include modules for family finding and communication tracking, though some PPS vendors already use their own internal tools for this purpose.","Background":"The Kansas Practice Model (KPM) focuses on engaging and supporting families to ensure children’s safety, permanency, and wellbeing. It emphasizes family voice, early identification of support networks, and collaboration to prevent family separation. Strategies like team decision-making, family mapping, and outreach to relatives help strengthen connections. Kansas aims for over 50% of foster children to live with relatives or kin, with 47% achieved as of June 2024.","Minimum Qualifications":"All bidders must have a minimum of five (5) years continuous active participation in the applicable industry, providing equipment/services comparable in size and complexity to those specified herein.\n\nProvide three (3) references who have purchased similar items or services from the bidder in the last five (5) year(s). References shall show firm name, contact person, address, e-mail address and phone number. Bidder's employees and the buying agency shall not be shown as references.","User Base":"The system must be web-based and externally hosted, providing logins for Kansas users to access, enter information, and run searches. Users would include state employees and partner vendors. Approx 500 users. The division should be approximately one third state employees and two thirds vendor personnel","Go-Live/Launch Timeline":"Implementation within 6 months of contract award.","Submission Method":"*Bidders will submit proposals either electronically or by courier, but not both*","Initial Contract Term":"Date of final signature through one (1) year (With the option to renew for three (3) additional 12-month periods)","Estimated Budget by State":"NA","Offshore resource":"Contractor agrees that all work contracted for shall be performed in the United States. Contractor further agrees that if, during the term of the contract, the Contractor or subcontractor plans to move work previously performed in the United States to a location outside of the United States, the Contractor shall immediately notify Department for Children and Families in writing, indicating the desired new locations, the nature of the work to be moved, and the percentage of work that would be relocated. Department for Children and Families and Department of Administration (DoA) Director of Purchases must approve any changes prior to work being relocated. Failure to obtain Department for Children and Families and DoA Director of Purchase’s approval may be grounds to terminate the contract for cause","Sub-contract":"The Contractor shall be the sole source of contact for the contract. The State will not subcontract any work under the contract to any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services performed or goods provided by any subcontractor.","Method Of Payment":"For each P.O. issued as part of this contract, the State will pay Vendor monthly, within thirty (30) days of receipt of the Vendor's billing, the amount which is legitimately earned by the Vendor, and supported by payroll data and an itemized accounting of reasonable reimbursable direct non-salary costs. A current progress report of the work shall accompany each billing.\n\nFinal settlement for total payment to the Vendor will be made within thirty (30) days from the date of final written State acceptance of the work and services as agreed to in the P.O.","Payment":"Payment Terms are Net 30 days. Payment date and receipt of order date shall be based upon K.S.A. 75- 6403(b). This Statute requires state agencies to pay the full amount due for goods or services on or before the 30th calendar day after the date the agency receives such goods or services or the bill for the goods and services, whichever is later, unless other provisions for payment are agreed to in writing by the Contractor and the state agency. NOTE: If the 30th calendar day noted above falls on a Saturday, Sunday, or legal holiday, the following workday will become the required payment date. \nPayments shall not be made for costs or items not listed in this contract. \nPayment schedule shall be on a frequency mutually agreed upon by both the agency and the Contractor","RFP Document Folder Link":"https://drive.google.com/drive/folders/1CQmh4_6NZtO1D_KJ-SBggh5hvipvqoo_?usp=drive_link"}
Assumptions
- Cardinality Solution will be hosted on AWS Gov Cloud for production instance.
- AWS Hosting includes one production and four non-production instances - Development, Integration Testing, UAT and Staging
- Cardinality SaaS license includes - Yearly 2 upgrades, monthly hot fixes and level 3 support
- The Cardinality Saas license cost is provided for up to 170 internal users and up to 330 external users.
- Cardinality will leverage the DocuSign licenses of the Agency for e-signature
- The Operations & Maintenance Phase is assumed to start immediately after DDI phase of 6 months
- Cardinality will provide a mobile responsive application. Development of a mobile app is not part of scope of work
- Cardinality will provide Level-2 and Level-3 support. Level-1 support will be provided by the Agency.