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NV - Comprehensive Childcare Welfare System (CCWIS) - Oct 2025

Comprehensive Childcare Welfare System (CCWIS) · NV
⚠ Competing variants
The source workbook carries 2 competing totals. The value shown is the one the extractor selected; the others are in the workbook.

Identity & commercials

source facts
JurisdictionNV
Jurisdiction typestate
AgencyNot available in source data
SystemComprehensive Childcare Welfare System (CCWIS)
DomainChild Welfare / CCWIS
Bid dateOctober 2025
Basisbid
Total contract value$21,913,952
DDI value$12,456,570
M&O value$5,515,411
DDI duration (months)Not available in source data
Total term (months)Not available in source data
Total person-months675.5
Effort basisbid
UsersNot available in source data
CountiesNot available in source data
PrimeCardinality.ai
SubcontractorsTrue
HostingNot available in source data

Documents in the Drive folder

2 files · snapshot

Open folder in Drive ↗

FileTypeModified
NV - Comprehensive Child Welfare Information System-Pricing-Oct 2025 extractor sourcepricing workbook2025-12-04
NV - Comprehensive Child Welfare Information System (CCWIS) - Oct 2025 pricing workbook2025-10-12

Staffing by role

22 roles
RoleLocationPerson-monthsBill rate
Executive Sponsor / Account ManagerUS19.5$161
Project Manager*US42$161
Solution Lead*US18$121
Training Lead*US12$121
Training Materials DeveloperUS12$121
TrainerUS25$121
Business AnalystUS90$121
Solution Architect*US18$121
Development LeadUS18$121
Mobile app DeveloperUS13$121
DevelopersUS180$121
UI/UX DesignerUS10$121
Testing Lead*US14$121
TestersUS82$121
Data Conversion LeadUS18$121
Data Conversion AnalystUS35$121
Integration LeadUS18$121
Integration DeveloperUS22$121
Cloud/Devops EngineerUS18$121
Security AnalystUS11$161
Support Engineer L2USNot available in source data$121
Support Engineer L3USNot available in source data$121

Scope

modules, phases, deliverables
Modules
Not available in source data
Phases
Not available in source data
Deliverables
  • {"name":"License Year 1","value":null}
  • {"name":"License Year 2 (DDI - Yr2 - 6 Months)","value":null}
  • {"name":"License Year 2 (Warranty - Yr2 - 6 Months & Yr3 - 6 months)","value":null}
  • {"name":"Kick Off Agenda, Material, Meeting Minutes (includes project initiation, planning, and contractor onboarding)","value":null}
  • {"name":"Project Work Plan","value":null}
  • {"name":"Project Management Plan, including a Staffing Plan","value":null}
  • {"name":"Meeting Agendas and Minutes","value":null}
  • {"name":"Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Training and Outreach Plan","value":null}
  • {"name":"Security Plan","value":null}
  • {"name":"Implementation Plan","value":null}
  • {"name":"Business Analysis Report","value":null}
  • {"name":"Project Reports and Recommendations","value":null}
  • {"name":"Knowledge Transfer Plan","value":null}
  • {"name":"Business Continuity and Disaster Recovery Plan","value":null}
  • {"name":"Requirements Specification Document (RSD)","value":null}
  • {"name":"Requirements Traceability Matrix","value":null}
  • {"name":"Design and Architecture Plan","value":null}
  • {"name":"Sprint 1","value":null}
  • {"name":"Sprint 2","value":null}
  • {"name":"Sprint 3","value":null}
  • {"name":"Sprint 4","value":null}
  • {"name":"Sprint 5","value":null}
  • {"name":"Sprint 6","value":null}
  • {"name":"Sprint 7","value":null}
  • {"name":"Sprint 8","value":null}
  • {"name":"Configuration Management Plan (Documentation version control and software version control)","value":null}
  • {"name":"Comprehensive Report Inventory","value":null}
  • {"name":"Updated Requirements Traceability Matrix","value":null}
  • {"name":"Updated System Design Document, including data dictionary, architectural schema, and reporting functionality","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Data Migration Plan","value":null}
  • {"name":"Data Mapping Document","value":null}
  • {"name":"Draft Conversion and Migration Results reports","value":null}
  • {"name":"Final Conversion and Migration Results reports","value":null}
  • {"name":"Interface Control Documents","value":null}
  • {"name":"Interface Testing & Validation Plan","value":null}
  • {"name":"Interface Test Results Report","value":null}
  • {"name":"Updated Interface Control Documents","value":null}
  • {"name":"Master Test Plan","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"User Acceptance Test Plan","value":null}
  • {"name":"Updated Requirements Traceability Matrix  (RTM)","value":null}
  • {"name":"Test Results Report","value":null}
  • {"name":"UAT Results Report","value":null}
  • {"name":"Performance Benchmarking Report","value":null}
  • {"name":"System Optimization Plan","value":null}
  • {"name":"Performance Test Results Report","value":null}
  • {"name":"User Guides","value":null}
  • {"name":"Updated Comprehensive Report Inventory and Reporting Guide","value":null}
  • {"name":"Updated Implementation Plan","value":null}
  • {"name":"Updated User Guides","value":null}
  • {"name":"Updated Training and Outreach Plan and Materials","value":null}
  • {"name":"Contract Administration Plan","value":null}
  • {"name":"Organizational Change Management Plan","value":null}
  • {"name":"Change Impact Assessment","value":null}
  • {"name":"Change Readiness Survey Results","value":null}
  • {"name":"Change Communication Toolkit","value":null}
  • {"name":"Stakeholder Engagement Plan","value":null}
  • {"name":"Communication Calendar","value":null}
  • {"name":"Outreach Materials","value":null}
  • {"name":"Environment Configuration Report","value":null}
  • {"name":"Operational Readiness Checklist","value":null}
  • {"name":"Go-Live Readiness Checklist","value":null}
  • {"name":"Deployment Plan","value":null}
  • {"name":"Help Desk Management Plan","value":null}
  • {"name":"Support SLAs and Escalation Protocols","value":null}
  • {"name":"Help Desk Knowledge Base Articles","value":null}
  • {"name":"CCWIS Operations Review Report","value":null}
  • {"name":"Enhancement Project Work Plan","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Meeting Agendas and Minutes/Written Semi-Monthly Project Status Reports","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Unit Test Results","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"Test Scripts","value":null}
  • {"name":"Warranty Yr -2 (6 Months)","value":null}
  • {"name":"Warranty Yr -3 (6 Months)","value":null}

Evidence

where each figure came from
Source fileNV - Comprehensive Child Welfare Information System-Pricing-Oct 2025
Tab usedPricing Summary
Tabs in workbookReview notes, Sheet Explainer, MarginSummary-To be Deleted, Review, Proposal-Summary, Pricing Summary, Software & Others Pricing, Breakup, Proposal Staffing, Proposal Monthly Project Financ, Proposal Labor Budget, Billingmilestones, Mail, Work Plan -->, Work Summary, Work Monthly Project Financials, Work Labour budget, Work Staffing, M&O -->, MO Summary, MO Monthly Project Financials, MO Work Labour budget, MO Billingmilestones, MO Staffing, Work Billingmilestones, Cost & Others, Simple M&O-To Delete, 5 Staffing Plan-Dummy, Section Summary Cost Schedule, Section # DDI Services, Section # M&O Services, Section # M&O Option Year, # Optional Services, Section # Personnel Rates, Copy of COST_SHEET
File modified2025-12-04T12:24:24.332Z
Documents snapshotpropshop-archive/drive snapshot 2026-09-03
Extractor confidence
FieldConfidence
0h
1i
2g
3h
Fields the extractor could not find

agencydomainsaas_valuelicense_valuethird_party_valueduration_months_ddiduration_months_mouser_countuser_count_notecounties_or_officeshours_basis_per_monthmodulesphasesassumptionscompetitor_data

Extraction notes

Folder has two Drive spreadsheets: the Cardinality-format Pricing workbook (used as primary) and a second workbook whose name matches the folder name exactly, holding RFP Summary/Scope of Work/Deliverables plus the agency's own Section-based DDI/M&O/Personnel-Rate cost-schedule tabs. Those Section tabs were not separately parsed into structured fields (agency-specific per-line-item schedule, not the Cardinality template) -- noted rather than guessed at; the 'Deliverables' tab there was also left unparsed for the same reason. || SYNTHESIS SANITY: dropped 1 placeholder/garbage staffing row(s) (all-zero / all-null placeholder row x1). role_count below counts real resource rows only; no effort figure was invented to replace them.

RFP summary & assumptions

verbatim from the source

{"Overview":"The State of Nevada is seeking a qualified vendor to design, develop, and implement a federally compliant, modernized Comprehensive Child Welfare Information System (CCWIS) for the Division of Child and Family Services (DCFS), replacing the legacy UNITY system.","Vendor Scope Summary":"The selected vendor will deliver a compliant, configurable CCWIS system using proven methodologies, either a low-code solution with rapid implementation and on-going M&O or a transfer solution and two years of M&O with full transition to State-managed operations, while migrating data from the legacy mainframe, providing training and organizational change management to staff, and supporting users.","Purpose":"-Comply with federal regulations (45 CFR 1355.50–59, 45 CFR Parts 75 & 95, and 2 CFR 200).\n-Support user-centered design, improved data quality, and secure, interoperable data exchanges.\n-Include system interfaces that enable bidirectional and multidirectional data sharing with third-party tools per federal standards.\n-Ensure federal funding eligibility (FFP) by meeting all technical and compliance requirements.\n-Optionally include Maintenance and Operations (M&O) support after implementation.","Background":"Current Environment\nIt is outdated (since 2003), expensive to maintain, not user-friendly, and lacks configurability (making it difficult to implement new mandates like FFPSA).","Minimum Qualifications":"-Vendor may be asked to provide reference questionnaire attachment to client references from similar projects performed for private or public sector -Clients within the last five years.\n-The single point of contact may receive up to three complete reference questionnaire documents directly from the client references via email, if determined to be required for evaluation of the work solicited.\n-The purpose of these references is to document relevant experience and aid in the evaluation process.\n-Reference questionnaire will not be accepted directly from proposing vendors.\n-Client references are not to be requested from the contracting agency.\n-The State will not disclose client references, but may confirm the quantity of reference questionnaires received.\n-The State reserves the right to contact client references during evaluation or negotiations.\n\nA minimum of three references.","User Base":"UNITY runs on a mainframe with multiple interfaces and supports approximately 2,000 internal users. In Q&A (The system should be scoped for 1,500+ users.). Peak concurrent users: 1,500+; transaction volume: 350,000 cases; batch window: 6am–7:30am.","Go-Live/Launch Timeline":"The anticipated timeline consists of 18 months for DDI. the solution must be fully implemented and operational statewide by June 30, 2027.\nThe State intends to initiate contract effective December 9, 2025.","Hosting":"Nevada prefers Azure for US government.","Legacy System":"UNITY is a legacy system from 2003, not user-friendly, especially in the field. It lacks configurability, mobile support, and cannot handle images, audio, video, or scanned documents.","Data Migration":"Approximate number of source tables in scope for Data Migration 725+. 350,000 cases. All current and historical data must be migrated to the new CCWIS System.","Integration":"Nevada prefers integration with State LMS system, but is open to vendor proposals. Yes, vendors should assume all integration development costs in the base bid.","Reporting & analytics":"Yes, DCFS has an Independent Living Plan with readiness forms, monthly contact tracking, and reports for courts covering education, employment, housing, and medical/cognitive conditions. CCWIS will handle claims, payment authorizations, and financial reporting; actual disbursements will be processed through the State financial system.","Maintenance Support":"Nevada prefers to handle Tier 1 helpdesk; vendor will provide Tier 2/Tier 3 technical support.","Training":"1,500+ users. Nevada prefers collaborative training but vendors are responsible to train all CCWIS stakeholders.","Submission Method":null,"Initial Contract Term":"Following implementation, the Vendor will provide two years of M&O Stabilization","Estimated Budget by State":"This NTE price must cover all project requirements, objectives, and foreseeable adjustments throughout the project lifecycle.\n\nThe total NTE amount for DDI and Warranty must not exceed State Budget ($30 million). \nThe preferred budget for DDI and Warranty will be $20-25 million.\nEnhancement hours are included in the DDI budget of $30M and unused hours roll over.","Offshore resource":"NA","Sub-contract":"-Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.\n-Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.\n-Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.\n-Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.\n-Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.\n How the work of any subcontractor(s) shall be supervised\n How channels of communication shall be maintained\n-How compliance with contracts terms and conditions will be assured\n-Previous experience with subcontractor(s)","Pricing":"All costs must be inclusive of travel, per diem, administrative, overhead, licensing, enhancement pool hours, and any other project-related expenses. \nCosts must be submitted using Attachment Cost Schedule. Proposals that do not adhere to this format may be deemed unresponsive.","MWBE/SDVOB":"NA","Warranty":"Warranty period is 12 months.\nYear 2, 6 months warranty period\nYear 3, 6 months warranty and 6 month M&O","Escrow":"NA","E-Signature":"No preferred tool; vendors should propose a solution.","Mobile App":"Yes, the CCWIS application needs to be compatible on all major mobile platforms with offline mode functionality enabled.","RFP Document Folder Link":"https://drive.google.com/drive/folders/1yn47-5ikpy9TnoAK3DJu3Kn0QI-O8h0z?usp=drive_link"}

Assumptions
Not available in source data