{"Project Overview":"The Nevada State Purchasing Division on behalf of the Department of Public and Behavioral Health Division (DPBH)/Radiation Control Program is seeking proposals from qualified vendors to provide a CLIC’s Software System \n\nA comprehensive, web-based licensing, inspection and credentialing solution. The State will utilize the solutions to manage its licensing and inspection processes","Background":"Radiation Control Program is the office through which the Division accomplishes the statutory mandate for NRS 459. NRS 459 further mandates the agency to develop programs to evaluate and respond to hazards from sources of ionizing radiation. Examples of these radiation sources include machine-made radiation such as Radiation Producing Machines (including Mammography) and Radioactive Materials used in medicine, research, and industry.","Goals and objectives":"The goal is to find a software provider that can meet the majority of our needs. \nProvide online access to Registrant, to submit application online and make electronic payments online.\nThe system must also allow DPBH/Radiation Control Program to send emails to the registrant through the system.","Experience":"Vendors may be asked to provide client references from similar projects in the last 5 years\nUp to three reference questionnaires may be submitted directly by clients via email\nReferences are used to verify experience and support evaluation\nQuestionnaires cannot be submitted by the vendor\nReferences cannot be from the contracting agency\nThe State may confirm how many references were received\nThe State may contact references during evaluation or negotiations","User Base":"Internal - 30 Supervisor Inspectors Management Analyst Admin Assists, External Login - 6000\nThe system is expected to support up to 100 concurrent users during peak usage periods.","Go-Live/Launch Timeline":"Contract is anticipated to begin on June 10, 2026 and expire June 30, 2030.","Hosting":"AWS GovCloud","Legacy System":"Advanced GRC (Aithent)","Data Migration":"The State will support the vendor by providing available details on the existing CLIC system(s), including technology stack and data structure, to assist with migration planning.\nHistorical data migration is required and the data has already been migrated into the current system.\nExisting document repositories, such as scanned inspections, correspondence, and historical licenses, must be migrated into the new system","Reporting & Compliance Requirements":"Document generation is in the scope. Will need to generate documents in the form of certificates and reports like registration and storage certificates, application summaries, payment receipts, inspection reports, monthly reports etc.","Maintenance Support":"System availability must be 24/7\nRecovery Point Objective (RPO): up to 1 hour of data loss\nRecovery Time Objective (RTO): up to 2 hours to restore service\nA separate Disaster Recovery (DR) environment is required as part of the base solution","Initial Contract Term":"The resulting contract is expected to be for a contract term of four (4) years, subject to Board of Examiners approval.","Estimated Budget by State":"NA","Integrations":"Payment Gateway (Cybersource/Wells Fargo) One-way (Application → Gateway; DB only stores results\nNothing interfacing going forward it’s a stand alone system\n\nNo. of renewals/New registrations for Radiation Producing machines = 7200; No. of renewals/new registrations for Mammography machines, Radiology Techs and mammographers = 1400","Help Desk":"Level 1 (Tier 1) help desk support will be provided by Vendor","Pricing":"The Cost Schedule should reflect the total cost for the full four-year contract term.\nAny annual price increases should be clearly included in the Cost Schedule and explained in the cost narrative.\nPricing should assume unlimited public/registrant users, with costs driven primarily by State staff usage rather than total user counts.","Offshore resources":"Support will need to be in the USA since there is confidential information that needs to be protected. Per state policy, state data must be contained within the continental United States. The state does allow development of applications offshore but at no time can they house actual data. Offshore staff must work in the cloud hosted area but cannot download any data.","Submission Method":"Vendors shall submit quotes or responses via create quote in the State electronic procurement website, nevadaepro.com.","Sub-contract":"Subcontractors are third parties (not the contractor’s employees) who perform services in the solicitation; incidental/support service providers are excluded.\nAll proposed subcontractors must be fully disclosed, with a vendor information response form for each.\nSubcontractors cannot start work until required insurance is provided.\nThe vendor must certify subcontractor compliance with all mandatory minimum requirements (except contract responsibility).\nThe vendor must specify the project tasks each subcontractor will perform.\nThe vendor must explain how subcontractor work will be supervised.\nThe vendor must describe communication channels with subcontractors.\nThe vendor must explain how contract terms and conditions will be enforced.\nThe vendor must describe previous experience working with the subcontractors.","Training":"NA","MWBE/SDVOB":"NA","Billing":"- Contractor must invoice according to the approved contract or payment schedule.\n- State fiscal year runs July 1 – June 30.\n- All invoices for services before July 1 must be submitted by the first Friday in August.\n- No advance payments — the State pays only after goods/services are received.\n- Late invoices (after the first Friday in August) are treated as stale claims under NRS 353.097.\n- Stale claims incur an administrative fee up to $100, deducted from the contractor’s payment.\n- The fee reflects the State’s additional cost to process late (stale) claims","Payment Schedule":"- State pays invoices 45–60 days after acceptance.\n- Payments are made electronically unless hardship is proven.\n- Agencies may pay by procurement card.\n- No extra fees allowed for credit‑card payments.","Travel Cost":"If part of the contact, will follow processes below.\nAll travel shall be approved in writing in advance by the State.\nRequests for reimbursement of travel expenses shall be submitted on the State claim for travel expense form with original receipts for all expenses.\nTravel expense form, with original signatures, shall be submitted with Contractor invoice.\nContractor shall be reimbursed travel expenses and per diem at rates allowed for State employees at time travel occurs.\nState is not responsible for payment of any premium, deductible or assessments on insurance policies purchased by Contractor for a rental vehicle.","E-Signature":"We use DocuSign but not opposed to the vendor solution","Mobile Support":"The solution must support offline inspection data capture and synchronization for laptops, iPads, and mobile devices, with the ability to securely transfer data to the online system once connectivity is available.","Value Added/Optional Requirements":"NA","Escrow":"NA","Administrative fee":"The State may implement an administrative fee of not more than 1% on contracts procured or negotiated by the State Purchasing Division pursuant to NRS 333.450.\nThis fee may be assessed over the time of the contract period.\nVendors will be provided 30 days written notice before fees are assessed.\nFees shall be paid quarterly, 45 days after the close of the quarter, on all purchases under the contract.","Inverse preference":"Nevada applies a penalty (inverse preference) to vendors based outside Nevada if their home state gives in-state preference that Nevada vendors do not receive.\nThis is done under NRS 333.33695.\nThe amount of the penalty matches the preference given by the vendor’s home state.\nVendors affected must disclose this in their quote on nevadaepro.com.\nThis inverse preference cannot be combined with any other preference.\nIt does not apply to contracts using federal funds or multi-state procurements.","Nevada-based business preference":"The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.\nNevada-based business is defined in NRS 333.3352(1).\nThe term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.\nTo claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.\nThis preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.","Mandatory minimum requirements":"Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.","Folder Link":"https://drive.google.com/drive/folders/1M-WUN-_V5rqI3tm3YYA0fW_M-QlZgOsd?usp=drive_link"}
Assumptions
- Cardinality Solution will be hosted on AWS Gov Cloud for production instance.
- AWS Hosting includes one production and four non-production instances - Development, Integration Testing, UAT and Staging
- Cardinality SaaS license includes - Yearly 2 upgrades, monthly hot fixes and level 3 support
- Offshore resouces are allowed for development and testing
- The Cardinality Saas license cost is provided for up to upto 30 internal users and upto 6000 external users.
- Cardinality will leverage the DocuSign licenses of the Agency for e-signature
- The Operations & Maintenance Support phase is assumed to start after DDI phase of 18 months followed by 12 months of warranty period
- Cardinality will provide a mobile responsive application. Development of a mobile app is not part of scope of work