TN-DGS-AI Contract & Task Management Solutions RFI
Identity & commercials
source facts| Jurisdiction | Tennessee |
| Jurisdiction type | state |
| Agency | TN Dept of General Services - Central Procurement Office (DGS-CPO) |
| System | AI Contract and Task Management Solutions |
| Domain | AI / Data & Modernization |
| Bid date | Jun 2026 |
| Basis | bid |
| Total contract value | $12,396,770 |
| DDI value | $5,568,435 |
| M&O value | $6,828,335 |
| DDI duration (months) | 7 |
| Total term (months) | Not available in source data |
| Total person-months | Not available in source data |
| Effort basis | bid |
| Users | 25 |
| Counties | Not available in source data |
| Prime | Cardinality |
| Subcontractors | Cyquent |
| Hosting | Not available in source data |
Documents in the Drive folder
1 file · snapshot| File | Type | Modified |
|---|---|---|
| TN - DGS-CPO - AI Contract and Task Management Solutions- Info - Jun 2026 extractor source | pricing workbook | 2026-06-17 |
Staffing by role
0 rolesScope
modules, phases, deliverablesEvidence
where each figure came from| Source file | TN - DGS-CPO - AI Contract and Task Management Solutions- Info - Jun 2026 |
| Tab used | Pricing Summary |
| Tabs in workbook | RFP Schedule, Evaluation, RFP Summary, Detailed Scope, Q&A Response, Budget, V2_Pricing Summary, Sheet6, V2_Software Pricing, V2_Implementation Plan, Pricing Summary |
| File modified | 2026-06-17T07:35:28.202Z |
| Documents snapshot | propshop-archive/drive snapshot 2026-09-03 |
| Field | Confidence |
|---|---|
| 0 | m |
| 1 | e |
| 2 | d |
| 3 | i |
| 4 | u |
| 5 | m |
rolestotal_person_monthshours_basis_per_monthmodulesdeliverablesphaseswarranty_valueduration_months_mocontract_term_months
- templated assumptions (near-identical)
Folder name has no explicit date; bid_month/year taken from file name/createdTime ('Jun 2026'), hence date_confidence=medium. RFP Summary questionnaire titles are populated but almost entirely unanswered (only 'Scope' has text) - this is an early-stage RFI, consistent with mostly-blank Q&A. Chose bare 'Pricing Summary' tab (6-year M&O horizon) over 'V2_Pricing Summary' (5-year) per tab-preference rule; both recorded as variants.
RFP summary & assumptions
verbatim from the source{"Purpose":null,"Background":null,"Scope":"The State is seeking a centralized and secure platform that leverages Artificial Intelligence, Natural Language Processing (NLP), and workflow automation capabilities to support procurement specialists in managing increasing contract volumes, tracking critical obligations, improving visibility into procurement activities, and reducing manual administrative effort.","Proposal Preparation":null,"Experience":null,"User Base":null,"Go-Live/Launch Timeline":null,"Hosting":null,"Legacy System":null,"Data Migration":null,"Reporting & Compliance Requirements":null,"Maintenance Support":null,"Initial Contract Term":null,"Estimated Budget by State":null,"Integrations":null,"Warranty":null,"Pricing":null,"Offshore resources":null,"Submission Method":null,"Sub-contract":null,"Training":null,"MWBE/SDVOB":null,"Prepayment":null,"Travel Cost":null,"E-Signature":null,"Payment":null,"Liquidated Damages":null}
- Cardinality Solution will be hosted on AWS Gov Cloud for the production instance.
- AWS Hosting includes one production and four non-production instances - Development, Integration Testing, UAT and Staging
- Cardinality SaaS license includes - Yearly 2 upgrades, monthly hot fixes and Level-3 Support.
- All resources would be based out of the United States
- The Cardinality SaaS license is provided for up to 25 internal users
- Cardinality will leverage the Adobe or DocuSign licenses of the Agency for e-signature
- The Operations & Maintenance Support phase is assumed to start immediately after the DDI phase of 6 months and 1 month of Hypercare
- Cardinalty will provide Level-2 and Level-3 support. The Agency will provide Level-1 support