WV Foster Care Case Management CRFQ Jun 2023
Identity & commercials
source facts| Jurisdiction | West Virginia |
| Jurisdiction type | state |
| Agency | Foster Care Ombudsman (FCO) |
| System | Statewide Case Management System |
| Domain | Child Welfare / CCWIS |
| Bid date | Jun 2023 |
| Basis | bid |
| Total contract value | $1,662,529 |
| DDI value | $676,848 |
| M&O value | Not available in source data |
| DDI duration (months) | 12 |
| Total term (months) | Not available in source data |
| Total person-months | Not available in source data |
| Effort basis | bid |
| Users | 20 |
| Counties | Not available in source data |
| Prime | Cardinality |
| Subcontractors | Not available in source data |
| Hosting | Not available in source data |
Documents in the Drive folder
1 file · snapshot| File | Type | Modified |
|---|---|---|
| WV Foster Care Case Management CRFQ Jun 2023 extractor source | pricing workbook | 2023-06-28 |
Staffing by role
0 rolesScope
modules, phases, deliverables- PICS LITE
- Case Management System
- Reporting System
- Communication Module
- Document Mngt System
Evidence
where each figure came from| Source file | WV Foster Care Case Management CRFQ Jun 2023 |
| Tab used | Response |
| Tabs in workbook | Response, Plan, Itemized, Notes, Assumptions |
| File modified | 2023-06-28T06:33:17.221Z |
| Documents snapshot | propshop-archive/drive snapshot 2026-09-03 |
| Field | Confidence |
|---|---|
| 0 | m |
| 1 | e |
| 2 | d |
| 3 | i |
| 4 | u |
| 5 | m |
non_opportunity_reasonmo_valuewarranty_valuelicense_valuethird_party_valuevalue_by_yearduration_months_mocounties_or_officestotal_person_monthshours_basis_per_month
Formal state CRFQ (not an RFP) — 'Response' tab is the literal line-item bid form: One Time Implementation $676,848.125, Initial Year Term (5yr, no renewal options priced) $197,136.25/yr, 3 optional renewal years at escalating rates, Additional User License $9,856.8125/user/yr. Inclusions/Exclusions text captured in extraction_notes: Includes MS Azure/AWS hosting, Cardinality license+config changes, L3 support, 2 upgrades/yr, hotfixes, 60-day warranty, 3rd-party reporting tool license; Excludes 3rd-party ESB/BRM license, L1/L2 support, data migration/conversion. 'Plan' tab is a merged-cell Gantt (weeks, not months: W1,2..W7,8 shown) — phases not captured numerically given the unusual week-pair labeling. 'Itemized' tab underlies the Response numbers via a 5-tier volume-pricing model (20/500/1000/5000/10000 users) with per-tier SaaS license, 3rd-party OEM license (revenue-share based, e.g. Microstrategy), cloud hosting, and Level-3 support FTE cost — full 5-tier detail not itemized into structured fields, only the tier actually bid (20 users) is captured in totals.
RFP summary & assumptions
verbatim from the source- 1. No information on DDI timeline provided in RFQ, hence we assumed as 12 months
- 2. No information what modules to be developed in the RFQ, hence provided generic heading as Configuration & Implementation
- 3. No information on Pilot phase, hence we assumed and not pilot phase and just given only Go Live phase
- 4. No information on timelines for Warranty hence we assumed & kept as default 90 days
- 5. No information on timelines for Maintainance & Planning hence we assumed & kept as default 90 days and added under Warranty Period
- 6. No Informaton on data migration, hence we assumed and didnt mention anytning on data migration
- 7. No specifics mentioned about training but agency mentioned very generic term, hence we assumed and kept End User Training
- 8. As agency didnt provide any information on what we need to do in Discovery & Design phase, we assumed and default to very generic topics in both phases.
- 9. No information on resources (onshore/offshore), hence we assumed and given both Offshor & onshore resource loading.